Key Responsibilities
- Organize complex business and personal travel arrangements.
- Coordinate airline bookings, hotels, drivers, visas, and related travel requirements.
- Manage and structure calendars, appointments, and reminders.
- Coordinate daily tasks and help prioritize the Managing Partner’s schedule.
- Maintain an effective reminder system for important commitments.
- Communicate with internal teams, business partners, hotels, events, and external assistants.
- Handle selected personal errands at a high level of discretion.
- Use Outlook, Notion, Teams, WhatsApp, Asana, and other digital tools.
- Anticipate upcoming needs and help prevent scheduling or organizational issues.
- Respond to requests within agreed response times.
- Maintain confidentiality when handling sensitive information.
Requirements
- Previous experience as an Executive Assistant or Personal Assistant.
- Strong organizational abilities.
- Excellent scheduling and calendar-management skills.
- Good knowledge of office software.
- Experience with email and calendar-management tools.
- Ability to organize hotel and travel bookings.
- Strong digital competence.
- Very good German language skills.
- Good English language skills.
- Ability to work independently in a remote environment.
- Strong discretion and confidentiality.
- High level of reliability.
- Resilience when working under pressure.
- Hands-on approach to solving organizational problems.
- Flexible availability with agreed fixed response times.
- Freelancer with an appropriate personal work setup.
Key Skills
- Executive Assistance
- Personal Assistance
- Calendar Management
- Scheduling
- Travel Coordination
- Hotel Booking
- Microsoft Outlook
- Email Management
- Office Software
- Notion
- Microsoft Teams
- Asana
- Organization
- Communication
- Time Management
- German
- English
- Discretion
- Problem Solving
Salary & Benefits
The position is described as a long-term, project-based freelance opportunity built around trust and close collaboration with the Managing Partner.
The listing highlights the opportunity to:
- Work directly with the Managing Partner.
- Work remotely.
- Take on meaningful organizational responsibilities.
- Build a long-term working relationship based on trust.
- Work in an international and digital-first law firm.
- Develop professionally within a growing organization.
Specific benefits such as health insurance, paid leave, or pension contributions are not provided in the listing.
Work Schedule
The position is listed as full-time and remote.
The role offers flexible availability but requires fixed response times. Because the Managing Partner operates in a fast-paced environment, the successful freelancer should be prepared to respond promptly during agreed working periods.
Who This Job May Be a Good Fit For
This role may be a good fit for an experienced Executive Assistant or Personal Assistant who enjoys working in a fast-moving environment and is comfortable managing multiple priorities at once.
It could particularly suit someone who is highly organized, discreet, digitally confident, fluent in German, and comfortable communicating in English. Candidates who enjoy anticipating problems and creating structure around busy schedules may find the responsibilities especially relevant.
How to Apply
Interested candidates should apply through the MTR Legal Lawyers job listing and follow the employer’s application instructions.
When applying, highlight your Executive Assistant or Personal Assistant experience, calendar and travel-management skills, language abilities, and experience working with digital productivity tools.
Before You Apply
- Make sure your German and English language skills meet the requirements.
- Highlight previous Executive Assistant or Personal Assistant experience.
- Mention experience arranging flights, hotels, drivers, visas, or complex travel.
- Highlight your experience managing calendars, appointments, and reminders.
- List relevant software skills, particularly Microsoft Outlook and other digital productivity tools.
- Be prepared to explain how you handle confidential and sensitive information.
- Confirm your availability and the expected response times before accepting the freelance arrangement.
- Since the listing does not state compensation, clarify the freelance rate and payment terms during the hiring process.
- Make sure you have a reliable home-office setup suitable for full-time remote work.